Thu, 9 September 2010

WORKTHING » CLIENT TESTIMONIALS PEOPLEBANK » CASE STUDIES

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Knowing what you need

Many over-pressurised or overly keen recruiters may be tempted to bypass this 'needs analysis' phase of system selection, but short cuts at this stage could you leave you with the wrong shortlist and even the wrong supplier further down the line.

Bill Shipton, Commercial director of Workthing-PeopleBank, and Chairman of the Association of Online Recruiters, talks recruiters through how to spec out and scope your system needs before picking up the phone to suppliers.

In the boxes provided, put a tick to indicate the factors and criteria that are most relevant to your needs.

So what do you need?	Tick as appropriate
Overall objective
"The first thing is to be clear about what you want to achieve in terms of your relationship or interface with candidates. Identifying your overall 'candidate' aim will let you see which parts of the recruitment process you need to automate."
• Attract quality candidates?
• Convince them to apply?
• Capture applications?
• Manage candidate relationship?
Business justification
"What are the main business reasons driving you to implement an online system? This will not only highlight the functions that are most critical to you in an online system, but how strong or weak your case is before you put it to senior management."
• Reduce time to hire
• Quality of hires
• Reduced dependency on recruitment agencies
• Reduced reliance on print advertising
• Reduced costs

Attraction methods
"Which methods do you intend to use to attract and encourage candidates to use your new online system? This begins to show you some of the actual systems functionality you will require."
• Search engines
• Jobs boards (national, local, specialist)
• Email marketing
• Niche site advertising
• Print advertising
• E-zines
Key system functions
"What do you actually need the system to do? This will help you fine tune the list of criteria you'll use to assess potential suppliers, and will show you if the system you require is more at the ‘front' or the ‘back' end."
• Publish jobs directly onto careers site
• Accept online application form
• Issue quick automated response to candidates who apply acknowledging receipt
• Check individual vacancy status
• Produce management summary stats reports
• Mine CV database
• Schedule interviews
• Track source of candidate application
• Track status of individual candidates in recruitment system and process
• Auto-sift and sort applicants by client-specified criteria
• Offer online assessment tests
• Evaluate effectiveness of advertising

If you have any further queries, or would like further details on your organisation's needs analysis, please email Workthing-PeopleBank systems or call them on 020 7669 5248.

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